Training Course on Mobile Data Collection and Data Management Using SurveyCTO

Program Brief

Mobile data collection has revolutionized the way organizations gather, manage, and analyze data in real-time, particularly in sectors such as research, development, health, and humanitarian aid. SurveyCTO is a powerful, secure, and flexible mobile data collection platform that is widely used for surveys, monitoring, and evaluation (M&E), and field data collection projects. This course on Mobile Data Collection and Data Management Using SurveyCTO is designed to provide participants with practical skills for designing surveys, collecting data via mobile devices, and managing the data efficiently for analysis and reporting.

Course Objectives

By the end of this course, participants will be able to:

• Understand the fundamentals of mobile data collection and the advantages of using SurveyCTO.
• Design and implement mobile surveys using the SurveyCTO platform.
• Collect and manage data from field operations in real-time using mobile devices.
• Ensure high data quality and integrity through validation checks and error management.
• Export, analyze, and interpret collected data for reporting and decision-making.
• Troubleshoot common challenges in mobile data collection using SurveyCTO.
• Implement data security and privacy best practices in mobile data collection.

Recommended For;

This course is ideal for:

• Researchers and Data Analysts
• Project Managers in development, health, agriculture, and humanitarian sectors
• Monitoring and Evaluation (M&E) Officers
• NGO staff involved in field data collection
• Health professionals and survey teams
• IT Professionals supporting data collection platforms
• Individuals working on data-driven projects who wish to streamline data collection

Duration

5 Days

Course Content

Introduction to Mobile Data Collection and SurveyCTO

• Overview of mobile data collection: concepts and benefits
• Introduction to SurveyCTO: platform features and functionalities
• Comparison of SurveyCTO with other mobile data collection platforms
• Creating a SurveyCTO account and setting up a workspace

Survey Design in SurveyCTO

• Basics of survey design: question types, skip logic, and validation rules
• Creating and designing survey forms using SurveyCTO’s Form Designer
• Using advanced features such as repeat groups, constraints, and calculations
• Integrating multimedia into forms (photos, audio, and GPS coordinates)
• Pre-testing and refining survey forms before deployment

Data Collection Workflow Using Mobile Devices

• Deploying surveys to mobile devices (Android and iOS)
• Configuring devices for offline data collection and synchronization
• Assigning surveys and tasks to field workers
• Managing and monitoring data collection progress in real-time
• Collecting data offline and synchronizing when online access is available

Managing Users and Teams in SurveyCTO

• Setting up user roles and permissions in SurveyCTO
• Managing field teams and monitoring individual performance
• Implementing quality control measures through real-time data validation
• Configuring server-side data checks and automated form corrections

Data Management and Exporting in SurveyCTO

• Synchronizing collected data between mobile devices and the cloud
• Exporting collected data to formats such as Excel, CSV, and other formats for analysis
• Integrating SurveyCTO with external analysis tools (e.g., Stata, R, or Excel)
• Automating data export processes and scheduling reports
• Visualizing collected data using SurveyCTO’s built-in dashboards

Data Quality Assurance and Error Management

• Implementing data validation rules in forms to ensure accurate data collection
• Managing and resolving errors in real-time during data collection
• Conducting data audits to assess completeness and quality
• Using monitoring tools and field spot-checks to ensure data reliability

Data Security and Privacy in SurveyCTO

• Understanding data privacy regulations (GDPR, HIPAA) and SurveyCTO compliance
• Securing data during collection, transmission, and storage
• Implementing role-based access control for sensitive data
• Encrypting data on devices and the cloud to ensure data confidentiality
• Best practices for protecting respondent privacy

Offline Data Collection and Field Operations

• Setting up SurveyCTO for offline data collection in remote areas
• Synchronizing data once back online
• Managing technical challenges in the field, such as device issues and connectivity
• Best practices for maintaining device performance and ensuring smooth field operations

Advanced SurveyCTO Features

• Using server-side calculations and real-time feedback in data collection
• Integrating external sensors or third-party apps with SurveyCTO (e.g., OpenStreetMap)
• Data submission reviews, approvals, and cleaning workflows
• Using SurveyCTO’s API for integration with external systems

General remarks

• Customizable courses are available to address the specific needs of your organization.
• The participant must be conversant in English
• Participants who successfully complete this course will receive a certificate of completion from Lenol Development Center.
• The course fee for onsite training includes facilitation training materials, tea break and lunch.
• Accommodation and airport pick up are made upon request
• For any inquiries reach us through info@lenoldevelopmentcenter.com or +254 710 314 746
• Payment should be made to our bank account before the start of training