Meeting Management & Facilitation Training: Leading Productive and Engaging Meetings

Introduction

Meetings are a necessary part of business, but too often they are unproductive, inefficient, and a drain on time and resources. This Meeting Management & Facilitation training course equips participants with the skills and strategies to plan, facilitate, and follow up on meetings effectively, ensuring they are focused, engaging, and achieve their intended objectives. Learn how to design effective agendas, manage meeting dynamics, encourage participation, handle difficult situations, and ensure action items are clearly defined and followed up on. This meeting skills training is crucial for professionals seeking to improve meeting outcomes, boost team productivity, and make the most of valuable meeting time. This course covers key areas like meeting planning, facilitation techniques, managing meeting dynamics, and post-meeting follow-up, empowering you to become a skilled and effective meeting leader.

Duration

5 days

Target Audience

This course is designed for:

• Managers and Team Leaders: Individuals responsible for leading and facilitating meetings.
• Project Managers: Individuals running project meetings and coordinating team efforts.
• Anyone who leads or participates in meetings: Professionals seeking to improve meeting effectiveness and efficiency.

Course Objectives

Upon completion of this course, participants will be able to:

• Plan and design effective meeting agendas.
• Facilitate meetings that are focused, productive, and engaging.
• Manage meeting dynamics and encourage participation.
• Handle difficult situations and challenging participants.
• Use meeting time efficiently and achieve meeting objectives.
• Define clear action items and ensure follow-up.
• Improve team collaboration and communication through effective meetings.
• Reduce meeting time and increase overall productivity.

Course Modules

• Planning Effective Meetings:

• • Defining meeting objectives and desired outcomes.
  • Identifying key stakeholders and participants.
  • Designing a clear and concise meeting agenda.
  • Choosing the right meeting format and location (virtual, in-person).
  • Preparing and distributing pre-meeting materials.

• Facilitation Techniques:

• • Setting meeting ground rules and expectations.
  • Managing time effectively and staying on track.
  • Encouraging participation and active listening.
  • Using facilitation tools and techniques to enhance engagement.
  • Summarizing key points and decisions.

• Managing Meeting Dynamics:

• • Handling difficult participants and challenging behaviors.
  • Addressing conflict and disagreements constructively.
  • Managing group dynamics and ensuring balanced participation.
  • Creating a safe and inclusive meeting environment.

• Communication and Collaboration:

• • Effective communication strategies for meetings.
  • Encouraging open dialogue and feedback.
  • Using visual aids and multimedia effectively.
  • Promoting collaboration and teamwork.

• Running Productive Virtual Meetings:

• • Best practices for virtual meeting facilitation.
  • Utilizing virtual meeting platforms and tools effectively.
  • Managing technical challenges and ensuring smooth audio/video.
  • Engaging remote participants and fostering virtual team collaboration.

• Decision-Making in Meetings:

• • Utilizing decision-making frameworks and techniques in meetings.
  • Facilitating group decision-making processes.
  • Ensuring decisions are clearly documented and communicated.
  • Managing consensus and addressing dissenting opinions.

• Following Up After Meetings:

• • Documenting meeting minutes and action items.
  • Distributing meeting summaries and follow-up materials.
  • Tracking progress on action items and ensuring accountability.
  • Evaluating meeting effectiveness and identifying areas for improvement.

• Advanced Meeting Management Strategies:

• • Designing and facilitating workshops and brainstorming sessions.
  • Managing large group meetings and conferences.
  • Utilizing advanced facilitation techniques for complex discussions.
  • Developing a personal meeting management style and approach.

General remarks

• Customizable courses are available to address the specific needs of your organization.
• The participant must be conversant in English
• Participants who successfully complete this course will receive a certificate of completion from Lenol Development Center.
• The course fee for onsite training includes facilitation training materials, tea break and lunch.
• Accommodation and airport pick up are made upon request
• For any inquiries reach us through info@lenoldevelopmentcenter.com or +254 710 314 746
• Payment should be made to our bank