Training Course on Building Organizational M&E Capacity: From Setup to Sustainability

Introduction

Establishing strong internal capacity is essential for organizations to design, implement, and sustain effective Monitoring and Evaluation (M&E) systems. This training course on Building Organizational M&E Capacity from the Ground Up is designed to guide institutions through the foundational steps of creating an M&E unit, developing policies and systems, and embedding a culture of performance and learning.

Participants will gain practical strategies for assessing capacity needs, structuring M&E teams, defining roles and responsibilities, and delivering targeted training. The course is ideal for organizations seeking to professionalize their M&E function and align it with institutional growth and accountability objectives.

Target Audience

• M&E Managers and Officers
• Organizational Development Advisors
• Program and Project Coordinators
• Institutional Capacity Building Experts
• HR and Training Managers
• NGO and Public Sector Leaders
• Technical Assistance Providers

Duration
5 Days

Course Objectives

1. Understand the key components of organizational M&E capacity
2. Conduct M&E capacity assessments at the institutional level
3. Design M&E structures, roles, and workflows from scratch
4. Develop internal M&E training and mentoring programs
5. Establish M&E policies, guidelines, and standard procedures
6. Integrate M&E capacity building into strategic planning
7. Promote leadership support and cross-departmental ownership
8. Monitor the performance and growth of the M&E function over time

Course Content
Module 1: Foundations of M&E Capacity Development

• Definition and dimensions of M&E capacity
• Organizational readiness for M&E
• Institutional commitment and leadership buy-in
• Overview of M&E strengthening models
• Key success factors in capacity building

Module 2: Conducting M&E Capacity Assessments

• Tools and frameworks for assessing M&E capacity
• Organizational self-assessment techniques
• Stakeholder interviews and capacity mapping
• Gap identification and prioritization
• Developing action plans from assessment findings

Module 3: Structuring M&E Units and Teams

• Defining roles and responsibilities
• Creating job descriptions and performance indicators
• Options for centralized vs decentralized M&E structures
• Lines of reporting and accountability
• Coordination with other departments

Module 4: Developing M&E Training and Mentorship Programs

• Identifying training needs and capacity gaps
• Designing in-house training curricula
• Coaching, mentoring, and peer learning approaches
• Partnering with academic and training institutions
• Building a learning agenda for staff

Module 5: Establishing M&E Policies and Procedures

• Drafting institutional M&E policies and manuals
• Standardizing data collection and reporting
• Setting up quality assurance and control systems
• Workflow charts and SOPs for field teams
• Compliance with donor and national requirements

Module 6: Integrating M&E into Institutional Planning

• Linking M&E to strategic and operational plans
• Budgeting and resource allocation for M&E
• Aligning performance reviews with M&E findings
• Embedding M&E into program design processes
• Monitoring institutional performance indicators

Module 7: Leadership, Culture and Change Management

• Building M&E champions and leadership allies
• Fostering a results and learning culture
• Communicating the value of M&E internally
• Addressing resistance and organizational inertia
• Recognizing and rewarding M&E success

Module 8: Monitoring and Sustaining M&E Capacity

• Setting benchmarks and performance indicators
• Evaluating capacity development outcomes
• Learning from implementation experiences
• Institutionalizing good practices
• Planning for long-term sustainability

General remarks

• Customizable courses are available to address the specific needs of your organization.
• The participant must be conversant in English
• Participants who successfully complete this course will receive a certificate of completion from Lenol Development Center.
• The course fee for onsite training includes facilitation training materials, tea break and lunch.
• Accommodation and airport pick up are made upon request
• For any inquiries reach us through info@lenoldevelopmentcenter.com or +254 710 314 746
• Payment should be made to our bank